If you have the mind of an entrepreneur, there is one thing you will strongly agree with – the success and sustainability of any business organization are largely dependent on human resource management. After all, it is said that the most important asset in any organization is its employees!
But then again, we live in a day and age where technology is king, with most companies utilizing automation to make work easier and processes more efficient.
Probably, your competitors are doing the same in most areas, and HR is among the first departments where they’ve employed it. Is there a reason you should be left behind?
Read on to discover some crucial HR tasks you should consider automating as soon as possible.
Why Should You Automate HR Tasks?
What is the essence of automation in the first place? Well, HR process automation provides businesses with multiple benefits. For starters, it can help save time and money when implemented rightfully and strategically.
HR automation tools like timesheets and online time clock for employees can help increase workforce productivity while improving staff accountability. In a nutshell, below are a few indispensable benefits businesses can realize from automating HR tasks.
- Increased efficiency and staff productivity
- Improve staff engagement, thus lower employee turnover
- Lower costs due to reduced human errors
- Faster and better decision-making from automated data reports
- Improved workplace collaboration and data sharing
- Better management of employee affairs
- Reduced paperwork and the associated costs
HR Tasks You Should Consider Automating
Especially in a growing and well-established business, HR teams usually have tons of tasks to accomplish each day of the month. Some of these processes can be overly tedious, costly, and at times even repetitive when done manually. Below is a list of tasks you should automate right away in your HR department.
1. Staff Recruitment and Onboarding.
As your business grows and the needs expand, you will obviously have to hire new employees while letting others go for various reasons. Now, studies show that recruitment is actually stressful and mentally draining.
The good thing is that HR automation tools can help streamline recruitment and onboarding processes, so you or your human resource team can have more time and energy to focus on tasks that need them the most.
2. Employee Timesheets.
In case you didn’t know, timesheets are simply data tables used by employers to monitor how much time each of their employees spends at work over a specific duration. They are also used to track the time spent by staff on certain projects, tasks, or clients.
While digital versions have largely replaced paper-based timesheets, keeping track of digital timesheets manually can be a buzzkill for a rapidly growing organization.
Thankfully, automatic employee timesheet apps that let you monitor and manage the process faster and more accurately are nowadays available online.
3. Payroll Processes.
At the end of each task, week, or month, employees expect to be paid. This could be based on an hourly wage, per task, or a fixed salary. Depending on the agreement between the worker and the organization, some payroll processes involve commissions, taxes, statutory deductions, pensions, and a lot more.
In simple words, payroll processes can be complex and prone to human error. With an automated payroll system, however, businesses can keep such errors, payroll security concerns, and compliance issues at bay.
This is often used side-by-side with performance management tools, which automatically assess the overall contribution of an employee to a business and how they fit the needs of the business.
4. Employee Leave Management.
In most places, employees are entitled to various types of leave or days away from work, including annual leave, sick leave, maternity, paternity, and special leave, among others. In most cases, the contract specifies the terms of the leave, and whether it is paid or not.
This is why HR teams often need to be extra careful before granting leave requests. However, the employee leave management process becomes pretty easy when automated as opposed to having HR teams with numerous pending leave requests dating months back in their email inboxes.
From enhancing productivity to saving time and money, the reasons to consider automating HR tasks as a business are plenty. However, automating some of the most crucial processes listed above can have an almost immediate positive effect on your business in terms of reliability and profitability.